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Extended Care Agreement
Choose this ONLY after you have read and approved the policies outlined below.
Please read and approve the policy below… product options will become available after approval completion.
Extended Care Policy for Minnesota Waldorf School is as follows:
All MWS extended care sign-up is done through the parent portal on the mnwaldorf.org website using our self-service, pre-pay process.
The authorized pick-up information and health information you have provided in the TADS registration process will be utilized for your child(ren)’s extended care purposes.
In the case of joint custody of a student, each parent/guardian will be asked to create their own separate account on our parent portal and schedule their own Before Care and After Care for ONLY the days for which they are responsible. Late fees will be assigned to the parent responsible for drop off or pick up on that day.
As always, parents/guardians are responsible for signing their child(ren) into Before care and/or out of Aftercare on the I-pad. Any child not signed into Before Care will be assumed to have been dropped off at 7:30 AM. Any child(ren) not signed out of After Care will be assumed to have attended until 5:00 PM and billed as such. The MWS Business Office will NOT issue any refunds on pre-paid extended care.
BILLING & REGISTRATION OPTIONS
Before Care begins at 7:30 AM and is billed through 8:30 AM. After Care billing begins promptly at 3:30 PM and ends at 5:00 PM, on regularly scheduled school days. Before Care and After Care are not available on days when school is not in session, or in the event classes are switched to a fully remote platform. After Care is not available on noon-closing days and or in any event where the school would close early, such as for snowstorms.
MONTHLY OPTION – If you choose the monthly option, you will be given choices for days of the week and will need to choose a pick-up time which is consistent for ALL those days. In choosing the monthly option, you will be billed at the discounted rate of $8.00 per hour. This option is only available until 3:00pm on the last day of the month prior to scheduling (I.e. If you are scheduling for the month of October, you may do this at any time in September up until September 30 at 3:00pm)
WEEKLY OPTION – If you choose the weekly option, you will be given choices for days of that week and will need to choose a pick-up time which is consistent for ALL those days. In choosing the weekly option, you will be billed at the discounted rate of $8.00 per hour. This option is only available until 3:00pm on the Friday prior to the scheduled week.
DAILY OPTION – The daily option is for your last-minute care needs and for parents who only need an occasional extended care day. The daily option is available for any single day, and you may register for After Care up until 12:00 PM on that day. For Before Care, you may register up until 7:00 PM the night before you drop-in. In choosing the daily option, you will be billed at the daily rate of $9.00 per hour.
RATES FOR UNREGISTERED EXTENDED CARE – Any child who is on the school grounds before 7:30AM, or after 3:30PM who is not within immediate access to parental or guardian supervision will be signed in to Before/ After Care as an unregistered attendee and you will be billed at the rate of $13.00 per hour. After Care billing begins promptly at 3:30 PM (billing begins at 3:31 PM) with a minimum charge of one-half hour at the $13.00/hour Drop-In rate. If you know you are going to be late picking up your child(ren), see the Daily Option above – and please register your child(ren)by 3:00 PM. After 3:00pm, a phone call to the front office is highly encouraged to ensure proper attendance tracking and supervision of your child.
In addition, any child who is dropped off and without immediate access to parental or guardian supervision in the morning prior to 8:15AM will be signed into Before Care as an unregistered attendee and you will be billed at the rate of $13.00 per hour with a minimum charge of one-half hour. In order to avoid charges, please drop your child(ren) off between 8:15 and 8:25 or stay with your child until 8:20AM, at which time they will be allowed to proceed on to their classroom.
RATES FOR LATE PICK-UP OF REGISTERED STUDENTS – Parents who arrive later than the time their child(ren) is registered for, have the option to add time in 15-minute increments to a previously REGISTERED care day, by using the add time button located on the Parent Portal under extended care registration until 11:59am that day, at the registered rate of $9.00 per hour. Any child who is picked up one minute or more past their scheduled pick-up time and payment is not received by the cut off time, will be billed in quarter hour increments at the rate of $13.00 per hour for the additional amount past their scheduled time. Any child picked up one minute or more past the 5:00 PM pick up time will be billed a late pick-up fee at a rate of $13.00 per half hour for any additional time they are here past 5:00 PM.
All unregistered extended care and/or late fees will be billed monthly by the business office.